Respect at Work, Equality & Anti-Harassment Policy

Whitehall Resources (“Whitehall Resources”, “Whitehall”, “we”, “our” or “us”) is committed to providing a professional, safe and inclusive environment in which everyone is treated with dignity, courtesy and respect.

We believe that everyone has the right to work for, engage with or interact with Whitehall Resources free from discrimination, harassment, sexual harassment, bullying and victimisation. We operate a zero-tolerance approach to any behaviour that undermines this commitment and expect the same standards from everyone who interacts with Whitehall Resources.

We are committed to taking all reasonable steps to help prevent discrimination, harassment, sexual harassment, bullying and victimisation, including by third parties, involving anyone who works for, or engages with Whitehall Resources.

This policy sets out the standards of behaviour expected from anyone engaging with Whitehall Resources and forms part of our commitment to maintaining respectful and professional working relationships.

This policy applies to all individuals and organisations who interact with Whitehall Resources or with our employees, workers, contractors, representatives, candidates or any other person engaged by Whitehall Resources, including but not limited to:

• Clients
• Candidates
• Contractors
• Suppliers
• Consultants
• Agency workers
• Visitors
• Service providers
• Any other third party acting on behalf of, or in connection with, an organisation working with Whitehall Resources.

The standards set out in this policy apply whenever individuals or organisations engage with Whitehall Resources or with our employees, workers, contractors, representatives, candidates or any other person engaged by Whitehall Resources, including (but not limited to):

• In person;
• By telephone;
• Via email;
• Through video conferencing platforms;
• Through professional networking or messaging platforms (including LinkedIn and WhatsApp);
• At client sites;
• During interviews;
• At meetings;
• At networking events;
• During business travel; or
• At any other work-related event or activity.

Failure to comply with this policy may result in Whitehall Resources taking action in accordance with the relevant contractual arrangements and/or refusing future engagement with individuals or organisations where appropriate.

Expected Standards of Behaviour

Whitehall Resources expects everyone engaging with our business to:

• Treat others with dignity, courtesy and respect;
• Behave professionally at all times;
• Communicate appropriately and respectfully;
• Contribute to an inclusive environment free from discrimination, harassment and bullying;
• Respect personal boundaries;
• Comply with all applicable equality legislation and the standards set out in this policy;
• Raise concerns about behaviour that may breach this policy where appropriate;

Behaviour that may amount to discrimination, harassment, sexual harassment, bullying or victimisation will not be tolerated.

Unacceptable Behaviour

Examples of unacceptable behaviour include, but are not limited to:

• Unwanted sexual advances or conduct of a sexual nature;
• Offensive jokes, comments or gestures;
• Discriminatory language or behaviour;
• Bullying, intimidation or abusive behaviour;
• Unwanted physical contact;
• Inappropriate communications via email, telephone or other electronic communication platforms, messaging platforms, collaboration tools or social media;
• Behaviour that creates an intimidating, hostile, degrading, humiliating or offensive environment;
• Victimising an individual because they have raised or supported a concern;
• Retaliating against, intimidating or treating someone unfavourably because they have raised or supported a concern under this policy;

These examples are not exhaustive.

Cooperation

Whitehall Resources expects all individuals and organisations engaging with the business to cooperate with any reasonable enquiries or investigations relating to concerns raised under this policy. Failure to do so may be taken into account when determining any appropriate action.

Concerns and Reporting

Whitehall Resources encourages anyone who experiences or witnesses’ behaviour that may breach this policy to raise their concerns as soon as reasonably practicable.

Concerns may be raised by contacting the Whitehall Resources HR team HR@whitehallresources.com or through any other appropriate Whitehall Resources contact.

Any concerns reported to Whitehall Resources will be considered seriously and, where appropriate, investigated fairly, promptly and, so far as reasonably practicable, confidentially.

We expect all parties to cooperate with any reasonable investigation relating to alleged inappropriate behaviour.

Failure to Meet These Standards

Where Whitehall Resources believes behaviour has fallen below the standards set out in this policy, we reserve the right to take any reasonable action we consider appropriate to protect our employees, workers, candidates and representatives. This may apply whether the behaviour occurs on Whitehall Resources premises, at a client site, during business travel, at work-related events or through electronic communications.

Depending on the circumstances, this may include:

• Ending meetings or communications;
• Requesting alternative representatives;
• Removing individuals from recruitment processes or assignments;
• Refusing access to our premises;
• Suspending or terminating services or contractual arrangements;
• Ending a commercial relationship; and/or
• Taking any other action considered appropriate.

Where appropriate, matters may also be reported to relevant regulatory or law enforcement authorities.

Nothing in this policy prevents Whitehall Resources from taking immediate action where it considers this necessary to protect the safety, wellbeing or dignity of its employees, workers, candidates or representatives.

Whitehall Resources will review this policy periodically to ensure it remains consistent with current legislation, guidance and best practice.

Compliance with this policy is an important part of Whitehall Resources’ commitment to providing a professional, safe and respectful working environment. This policy should be read alongside our Equality & Diversity Policy and any other applicable policies published on our website.