Privacy Policy

Introduction

This Privacy Notice explains how Whitehall collects, uses, discloses, and protects your personal data.
Whitehall is committed to ensuring that your privacy is protected in accordance with the UK General
Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

What Personal Data Whitehall Collects

  • Whitehall may collect and process the following types of personal data:
  • Identity Data: name, title, date of birth, gender.
  • Contact Data: address, email address, telephone numbers.
  • Financial Data: bank account details (if applicable).
  • Technical Data: IP address, browser type, time zone, location.#
  • Usage Data: how you use our website and services.
  • Marketing and Communications Data: your preferences in receiving marketing.

How Whitehall Collects Your Data

Whitehall collects data in the following ways:

  • Direct interactions (e.g. contacting Whitehall).
  • Automated technologies (e.g. cookies, server logs).
  • Third parties or publicly available sources.

Why Whitehall Uses Your Personal Data

We only use your personal data when legally permitted. Common uses include:

  • To provide our services and fulfil contracts.
  • To manage payments, fees, and charges.
  • To communicate with you.
  • To improve our website and services.
  • For marketing (with your consent or where permitted by law).
  • To comply with legal obligations.

Legal Bases for Processing

We rely on the following lawful bases under the UK GDPR:

  • Consent.
  • Contractual necessity.
  • Legal obligation.
  • Legitimate interests (only where your interests and rights do not override ours).

Sharing Your Data

Whitehall may share your data with:

  • Candidates/clients.
  • Service providers and subcontractors (e.g. IT services, payment processors).
  • Professional advisers (e.g. lawyers, accountants).
  • Government bodies where required by law.


Whitehall ensures that all third parties respect the security of your personal data.

Data Security

Whitehall takes appropriate security measures to prevent personal data from being accidentally lost, used or accessed in an unauthorised way. Whitehall limit access to your personal data to those employees and other third parties who have a business need to know.

Data Retention

Whitehall retains your personal data only for as long as necessary to fulfil the purposes we collected it for, including for legal, accounting, or reporting requirements.

Your Rights

You have the right to:

  • Request access to your personal data.
  • Request correction of the data Whitehall holds about you.
  • Request erasure of your personal data.
  • Object to processing.
  • Request restriction of processing.
  • Request the transfer of your data.
  • Withdraw consent at any time (where processing is based on consent).

To exercise any of these rights, please contact us at dpo@whitehallresources.com.

Cookies

Whitehall’s website uses cookies. For more information, please see our Cookie Policy.

How to Complain

You can contact Whitehall at any time with questions or concerns.
If you are not satisfied with Whitehall’s response, you have the right to complain to the Information Commissioner’s Office (ICO):

  • Website: https://ico.org.uk
  • Telephone: 0303 123 1113
  • Address: Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF